W2
FAQ Sheet
1. When
do I get paid?
You will be paid twice a month. (See “Payday Schedule” for exact pay
dates and timesheet due dates.)
Paychecks are cut on the 10th and 26th. You have the option to pick up your check,
receive it in the mail, or by direct deposit. Direct deposit goes into effect
the second payday after you submit it to accounting.
2. What
are the pay periods?
Pay periods are the 1st
through 15th and the 16th through the end of the month.
3. Whom
do I call if I don’t get paid on time?
Call Carla Galinat at (925)
299-3900x106.
4. When
will direct deposit start?
Direct deposit should start approximately 1-2 pay cycles after you turn in your Direct Deposit Request form.
5. How do I find about what my benefit options
are?
Detailed benefit information can be
found on the TechProse website in the Online Consultant Forms section or
contact shari@techprose.com for the
current medical, dental and vision programs you can purchase.
6. What choice of medical insurance do I
have? Eligible employees can choose from
the following plans:
BlueCross – PPO
Guardian Dental and Vision
7. When
do Health Insurance benefits kick in?
To be eligible for benefits, you must sign up for health
insurance within the first 30 days of employment. For eligible employees, medical, dental, and
vision benefits start on the first day of the month after 30 days of
your start date. For example, if you
started working on March 3, you must sign up by April 3, your benefits start on
May 1.
8. What
happens to my benefits when my project ends?
Your
health insurance will end on the last day of the month after your project
ends. You have the option to continue to
purchase insurance through the COBRA plan (no difference in rates). In order to get COBRA and prevent a gap in
coverage,
9. When am I eligible for the 401(k) plan?
You are eligible to participate in the 401(k) plan on the first day of the month after 90 days of employment with TechProse.
10. Whom do I contact to set up my 401(k) plan?
After 90 days of service with
TechProse, e-mail larry@techprose.com
if you wish to enroll.
11. Are
my project expenses covered?
NO.
Expenses are covered only if your client manager previously
approves them in writing. Do not spend
out-of-pocket money unless it has been pre-approved in writing.
12. How
do I process items for reimbursement?
If expenses are pre-approved, you need to complete a TechProse Expense Report (electronic or hard copy). Complete the form online, have your client manager sign it, print and fax it to TechProse by the end of the pay period.
13. Do
you have a referral bonus plan?
TechProse pays you $500 when you refer
a consultant to us that we engage in a project of 200 hours or more, or if we
are able to close a project of 200 hours or more based on your lead, within one
year of the referral. TechProse will
also pay you a $1,000 when you refer a client to us, which results in a project
of 480 hours or more within a year of the referral.
14. How
do I keep you informed about my current project?
Our Account Managers and Resource
Managers will be in contact with you throughout
your project. They are here to help you be successful, to
keep our client up to date, and to help overcome any obstacles that may
arise. We’ll report client feedback to
you as well. Please copy your Account Manager and Resource Manager on your
status reports to the client. You can use a TechProse
Status Report or use your own or clients version.
15. How
do I find out about upcoming projects?
Visit the contracts page of our
website on a regular basis AND talk to your Resource Manager. We update projects daily. There is all kinds of good information on our
website.
16. What
do you need if I move?
If your mailing address changes, please
contact Shari McAneney or e-mail your changes to shari@techprose.com
immediately so that we can update your records.
This is vital for sending out paychecks and year-end tax forms. New phone numbers and e-mail addresses are important, as
well. We want to keep in touch.
17. What should I do if I’m taking a day off or
leaving a client site early for a personal appointment?
Please inform TechProse prior to taking
any time off without pay from a client site.
E-mail or call your Resource Manager so we can make a note in our
database. Naturally we need you to get
it approved ahead of time by the client as well. But by keeping us in the loop,
we can ensure you are paid correctly. We
can also support you when a client calls us asking your whereabouts (sometimes
they forget they have pre-approved time off).
18. Do I get paid for TechProse or Client
holidays? What about vacation or sick
days?
Holidays or days that a client is not working are not billable time and therefore are not paid. If your client is working on a holiday – and you are able to work – you may bill straight time (not time-and-1/2). Time taken off for vacation or sick days is also not paid.
19. Will I be paid overtime when working over
8/hr/day AND over 40/hrs/week for clients in
Working overtime is not permitted unless it is pre-approved (in writing to TechProse) by the client. If the client pre-approves working overtime hours and you are eligible for overtime pay – you will be paid time-and-a half. Please talk to your Resource Manager if you have any questions about your eligibility (we follow California state law).
20. Whom do I notify if I need to stay home from
a client site because I’m ill?
Please first call your direct
supervisor/manager at the client site to let them know you will not be in to
work. Then please call or e-mail your
Resource Manager or Account Manager at TechProse. Write in zero hours on your timesheet for
that day and be sure to rest and get well soon!